3 Project Management Apps You Shouldn't Miss Out On

There are so many project management apps out there in the market that it might seem tedious figuring out which is best for your needs. This article highlights three popular project management apps you can explore.

To get started, let’s explore key features to look out for in a project management app. At the minimum, it should:

1.   Be easy to use.

2.   Enhance collaboration among team members.

3.   Seamlessly integrate with other apps and software

4.   Provide real-time updates to team members

#1 Trello

This project management tool has a user-friendly graphical user interface and can be used to perform a wide range of tasks to help you stay on top of any project. It comprises highly customizable boards, lists and cards. A board is equivalent to a project and can be categorized into lists; the list is equivalent to your workflow on a project, and is categorized into cards, while the cards are basically tasks that have features such as comments, due dates, etc. These features can help break down your project into manageable tasks thereby enabling all team members to understand what needs to be done.

Trello provides the option to create teams; you can create a personal or business team. Once your team is formed, you can also create boards and add members. In addition, you have the option of making your team private, visible or public; these options grant team members various levels of access. Team members have access to tools such as calendars, checklists, etc which can make work flow seamlessly.

Pros 

• Integrates with multiple apps such as Google Drive, Google Sheets, Calendar, Evernote and other apps

• Drag and drop feature

• Works perfectly offline

• Allows adding labels, due dates, attachments and checklists

• Attach files up to 250 MB

• Affordable pricing

Cons 

• Email integration is limited

Platforms: iOS, Android and Windows.

Price: The free model costs nothing. The business-class model costs $9.99 per user per month annually. Enterprise costs $20.83 per user per month. Please note that pricing is accurate only as at the time of publishing this article.

#2 Asana

This is a very flexible/customizable project management app for teams who want to track their projects and communicate extensively. Asana allows making a list or a board layout. The list layout is for those who like viewing their tasks linearly while the board is for those who want a more visual representation of their tasks. You can update the privacy of new projects to either make it personal to only you or share with project members. Asana works with lists/boards, columns and task/index cards. With Asana, you can assign index cards to any of your team members and also assign due dates to cards. You can also create subtasks within each task.

Pros 

• Integrates well with other apps

• Great activity feed

• Tags (color-coding feature)

• Drag and drop feature

• Provides real-time updates

• Easy to use and access

Cons

• Limited features on mobile app

• Comment feature can get confusing

Platforms: Web, iOS and Android.

Price: Free to use for up to 15 users. Premium costs $10.99 per user per month billed monthly and 13.49 per month billed monthly. Business is $24.99 per user, per month billed annually and $30.49 user per month billed monthly. Please note that pricing is only accurate as at the time of publishing this article.

#3 Podio

This project management tool is best for teams who want to enhance collaboration while performing tasks and for those who run projects with recurring tasks and checklists. Podio has features for managing organizations and workspaces. The organization essentially allows you to start and label new projects while the workspace is contained in the organization and enables you to view the various projects you are involved in. The workspace has multiple tools to help you and your team stay organized.

Pros

• Highly customizable

• Drag and drop feature

• Real-time chat

• Unlimited storage

• Integrates well with file-sharing services such as Evernote, Google Drive and Dropbox.

• Highly versatile.

Cons

• Difficult for new users to immediately understand

• Gets very complex

Platforms: iOS, Android and Web.

Pricing: There is a free version. The basic version is $9 per month annually or $7.20 per month billed monthly. The plus plan costs $14 per month annually and $11.20 per month billed monthly. The premium plan price is $24 per month annually and $19.20 per month yearly. Please note that pricing is accurate only as at the time of publishing this article.

Author’s Bio

Frank Hamilton has been working as a translator at translation service TheWordPoint. He is a professional writer with expertise across blogging, digital marketing and self-education. He also loves traveling and speaks Spanish, French, German and English.